FreeBalance Accountability Suite
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Overview
As part of the FreeBalance Procurement Module, Vendor Sourcing functionality allows searching for Vendors that meet the required criteria set in a Procurement Document as well as their eligibility. This functionality provides a price analysis tool when a Direct Purchase process is being employed.
For example, users request the purchase of office equipment. It is likely that the organization has frequently purchased office equipment, using different vendors. It would be useful to determine the vendor who provided the best service and price and should be used for this particular requisition.
The information users receive from the Sourcing function is for reference purposes only. With information about each vendor and the services they have provided in the past, users can confidently select the best vendor to be commissioned to supply the goods or services.
Whenever users perform a Vendor Sourcing making reference to a procurement document, the system automatically updates the ‘Sourced Vendors’ information for the related Procurement Process. This information is available for Notification purposes.
Navigation
Procurement ► Sourcing
Sourcing screen Fields
Fields | Description |
ID | This field has a Unique Code that identifies the Vendor Sourcing and is automatically generated. |
Created On | Date and time when the Vendor Sourcing was saved gets recorded in this field. Date/Time is automatically generated |
Sourced | If checked, it indicates that the sourcing process has been submitted by users, i.e. Sourced, this value is automatically adjusted |
Only Opened BPO's | If true, the search results display only BPO open. If false, the search results display both open and close BPO |
Only Active Items | If true, the search results display only Active Vendor Catalogue Items. If false, the search results display Active and Inactive Vendor Catalogue Items |
Only Fully Supply Vendors | If true, the search results display only vendors who have a vendor catalogue item related to each of one procurement catalogue item in each lot defined in search criteria. If false, the search results display vendors that provide at least one procurement catalogue item of one lot from search criteria |
PO's From | First date to be used as filter in the Purchase Orders is filled up in this field. The system must show only purchase orders issued on that date or after that date. |
Document | Procurement Document ID for the Procurement Sourcing is selected from the drop down of this field |
Language | Country specific Language used to enter the Abbreviation and Description information is selected from this field |
Abbreviation | Short form information/name of the Sourcing is mentioned in this field |
Description | Complete Description for the Vendor Sourcing is mentioned in this field. |
Vendor Countries to Exclude Tab | Collection of 0 or more Countries, of which Vendors from those Countries are selected from this tab. Countries selected to be excluded cannot be considered in Vendor Sourcing |
Search Values Tab | Collection of 0 or more Search Values is entered by users by using this tab. |
Vendor Business Types Tab | Collection of 1 or more Vendor Type of Business Values that is used to filter Vendor(s) is selected by using this tab. Values are inherited from the procurement process, if applicable. Inherited type of business cannot be changed |
Catalogue Items Tab | Collection of 0 or more Procurement Catalogue Items is selected from this tab. |
Rules Tab | Vendor sourcing can have 0 or many vendor validation rules. The system populates the vendor validation rules from the procurement document and from the purchasing vehicle and users can add more vendor validation rules by clicking the new button |
Results Tab | Collection of 0 or more Vendor Sourcing Search Results are displayed when submitting the Vendor Sourcing Search |
Requisition Items Tab | Vendor sourcing can have 0 or many Vendor Sourcing requisition items, which can be automatically populated with the procurement requisitions items related to the Procurement Document. Users can define additional requisition items by clicking on new button |