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Bid Response

Wed, 2015-12-09 10:42 — smondal

Overview

Bidders use this functionalities to submit their bids (bid responses).

This facility allows Vendors to submit their bids using the form specified in the bidding documents where Technical and Finalcial proposal are sealed in two (2) separate sealed envelopes.  Bids may be submitted electronically or manually.

 

Navigation

My PhilGEPS ► Bid response

 

Bid Response Screen Fields

FieldDescription
IdUnique identifier. Setup parameter to determine if entered by user or system generated.
Official Receipt (OR) NumberOfficial Receipt Number issued by PhilGEPS.
Is Joint Venture

Possible Value is TRUE or FALSE.

Default value is 'FALSE'.
NoticeAssociates the Bid Response documents to the Notice.
VendorAssociates the Bid Response to the Vendor submitting the bid documents.
Bid Response Type

Possible values is Manual or Electronic;

Default value is 'Electronic'.

Workflow Status

Possible values are 'Created'; 'Pending'; ‘Submitted’; ‘Withdraw’; 'Eligible'.

Default value is 'Created'.

Workflow Process TransitionTransition of the the workflow process on the basis of workflow status.
Response Received Date Time

The combination of Response Received Date & Time.

Response Name of Person Who DeliversName of the person who delivers the response.
Submitted ByUser that created the Response.
Bid ReceiptOn a Bid Response is posted, a Bid Receipt must be generated and saved as an Attachment.
Bid Response DetailOne or more Bid Response Detail - Procurement Document Detail
Bid Notice Line ItemThe submitter responsible, selects the notice line items defined by the vendor in the documents manually delivered.

 

Procedure

Users: Suppliers & Buyer

  1. User is logged into the system.
  2. User goes to Bid Response option.
  3. System presents Bid Response form.
  4. User clicks on ‘Create’ Button.
  5. User files out the Bid Response form presented by the system.
  6. User attaches the supporting file(s) and clicks ‘Save’ button.
  7. If users does not save the Bid Supplement information, system does not record it.