v7 FreeBalance Help

Field

Description

Commitment Id

Commitment unique ID, can be either system generated or manual based on Appropriations Parameters.

Workflow Status

This field shows the status of the workflow Depending on the Workflow Configuration Setting for this Entity the basic Stages are:‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'.

Fiscal Year

Fiscal Year of the voucher, Default value is current FY.

Fiscal Period

Fiscal Period of the voucher, Default is current period.

Budget Office

Accounting Office Code. Accounting office means division or institution. 

Currency

Voucher Currency. Default is Domestic Currency.

Exchange Rate

This fields shows the latest active exchange rate for the selected currency which is linked to Expenditures.

Issue Date

Default current system date

Source

It is a Display Only field shows the source of the Commitment and will be updated by the system. Possible values are Manual, Requisition or Human Capital.
Default = Manual

Status

To indicate if the Commitment is open and can be spent or closed. When a commitment is fully spent (i.e remaining balance equals zero)  then the status should automatically show as Closed
Default value is ‘Open’

Rollover

To indicate if the commitment will be carried forward to the next Fiscal Year when the current FY is close. Default = False

Item Distribution Amount Restricted

If Yes, then the period and amount of the posted obligations or transactions against the Commitment must be validated against the Commitment’s item distribution. Default as defined in the Appropriations parameter

Indicative Commitment

If the Commitment is Indicative then it will not affect the Free Balance of the relevant budget. The system will not allow linking Indicative Commitments to Obligations or Transactions. The user can use this flag only if allowed in the Appropriations parameters, Default is No.

Generated

To indicate if the Commitment was Automatically Generated by the system through other function or manually created by the user, default is False. If the value of this attribute is True, then the system will not allow editing the Commitment.

Language

Language use to enter Description.

Description

Full description of the commitment.

Amount (Domestic)

It is a display Only Field shows Total Domestic Amount for the whole Commitment (Total Domestic Amount of the Commitment Items) . Default is Zero

Amount (Foreign)

Display Only Field shows Total Domestic Foreign for the whole Commitment (Total Foreign Amount of the Commitment Items) . Default is Zero

Current Amount (Domestic)

It is a calculated and Display only field.
By default this attribute will get same value as Total Domestic Amount.
After distribution is closed, this will get value that was finally used, in case not full amount was used.

Current Amount (Foreign)

It is a calculated and Display only field.
By default this attribute will get same value as Total Foreign Amount.
After distribution is closed, this will get value that was finally used, in case not full amount was used.

YTD Actual (Domestic)

Display Only calculated field Display Total Domestic YTD Actual Amount for the whole Commitment (Total Domestic YTD Actual Amount of the Commitment Items) . Default is Zero.

YTD Actual (Foreign)

Display Only calculated field Display Total Foreign YTD Actual Amount for the whole Commitment (Total Foreign YTD Actual Amount of the Commitment Items) . Default is Zero

Obligated (Domestic)

Display Only calculated field Display Total Domestic Obligated Amount for the whole Commitment (Total Domestic Obligated  Amount of the Commitment Items) . Default is Zero.

Obligated (Foreign)

Display Only calculated field Display Total Foreign Obligated Amount for the whole Commitment (Total Foreign Obligated  Amount of the Commitment Items) . Default is Zero.

Balance (Domestic)

Display Only calculated field Display Total Domestic  Balance for the Whole Commitment (Commitment Amount – YTD Actual – Obligated Amount) . Default is Zero.

Balance (Foreign)

Display Only calculated field Display Total Foreign Balance for the Whole Commitment (Commitment Amount – YTD Actual – Obligated Amount) . Default is Zero

Created By

User who create  this commitment. Populated automatically by the system at creation time of the record.

Created On

Time of the creation. Populated automatically by the system at creation time of the record.

Approved By

Approver of the Commitment. Populated automatically when workflow is finally approved.

Approved On

Date of approval of the Commitment.

Item

Commitment Item of the Commitment.

Attachment

Reference to the attachment with the content in question. This field can be observed in Insert mode.