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DBM Oversight for Budget Control Update Voucher

Fri, 2018-05-11 05:26 — santanumondal

Overview:

The DBM Oversight for Budget Control Update Voucher is used to transfer a Budget amount from one budget item to another or to increase or decrease the amount of a budget item for DBM oversight agencies. This function is applicable for Philipines BTS.
When the Voucher type is set to 'Update', users can enter a single budget item with the amount to be increased or decreased; users also can enter multiple items. 
When the voucher type is set to ‘Transfer’, the system assumes that the amount is decreased from one budget item and the same amount is increased for another item (or items).
Users can create a new voucher and Debit (increase) the budget item where the amount is to be transferred to. Similarly, users can Credit (decrease) the other budget item where the amount is to be transferred from.
Upon approval of the voucher, the system updates the Budget Control Current Amount for both budget items accordingly.

 

Navigation:
 
Budgeting & Appropriation ► DBM Oversight for Budget Control Update Voucher
 
DBM Oversight for Budget Control Update Voucher screen fields:
 
FieldsDescription
Application IdUnique identification code manually entered by users or automatically generated based on parameters.
Budget Control TypeFunction used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a predefined COA Group.
Fiscal YearThis function is an option to update the Budget Control or Transfer to budget.
Fiscal PeriodCaptures the Fiscal Period of the Budget Control.  Default value is the current Fiscal Period in the system.
Voucher DateDate the voucher is created. Default is current system date.
Budget Control Voucher TypeThis function is an option to update the Budget Control or Transfer to budget.
ClassificationDefines the classification of the voucher.
Budget Control Update Voucher ClassDefines budget control update voucher class
Budget OfficeThe executing office from where Budget Control Update Voucher is created.
Workflow StatusWorkflow status of the DBM Oversight for Budget Control Update Voucher.
Posting StatusIt is a 'Display only' field and to be updated by the system when the voucher is either saved (then the attribute is updated to save) or temp saved (then the attribute is updated to Temp Saved).
Temp #Serial Number generated by the system when the voucher is Temp Saved.
Not Posted ReasonUsers select a reason for not posting the voucher when the voucher is Temp Saved; the field clears automatically when the voucher is completely saved.
CurrencySelected currency for the Voucher. The default is Domestic Currency.
Exchange RateLatest active exchange rate for the selected currency other than Domestic Currency.
Update Higher Level Budget ControlsAn indicator to allow updating the higher level Budget Controls once the lower control is updated through the this voucher.
Debit (Domestic)Total Domestic Debit amount of all line items. Default is Zero
Debit (Foreign)Total Foreign Debit amount of all line items.
Credit (Domestic)Total Domestic Credit amount of all line items.
Credit (Foreign)Total Foreign Credit amount of all line items.
Created ByIndicates users who created the Budget Control Update Voucher; automatically populated.
Created OnIndicates the date the Budget Control Update Voucher was created; automatically populated.
Approved ByIndicates users who approved the Budget Control Update Voucher; automatically populated.
Approved OnIndicates when the Budget Control Update Voucher was approved; automatically populated.
OriginOrigin of the budget control update voucher, when the update voucher created from other entit 
Legal BasisLegal Basis of the budget control update voucher
Appropriation SourceDescription fields to enter Appropriation source
DescriptionDescription of the budget control update voucher
Item TabItems and Item Distributions for the Budget Control Update Voucher.
Attachment TabCollection of zero to more attachments, which are used as supporting documents for the Budget Control Update Voucher.