v7 FreeBalance Help

Fields

Descriptions

Code

Unique ID that identifies a Basic Services Voucher.

Workflow Status

This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.

Fiscal Year

Fiscal Year of the Basic Services Voucher.

Fiscal Period

Fiscal Period of the Basic Services Voucher.

Execution Type

Read only attribute, value will be assigned through processes.

Voucher Date

Date and time of Voucher. Default current system date and time.

Institution

Code of Institution identified by Institutional Classifier. Unique identifier. Only one Institution can be linked.

Is Revolving Fund Execution

Execution Type. Read only attribute, value will be assigned through processes.

Source Document Number

This is the document number of the source document.

Grants Document Type

Unique code that identifies the document type. Only one Document type can be linked.

Supporting Document Number

Number of document that supports the transaction. Manually entered by the user.

Multifold Funding Source

Default is False. If ‘Multifold Funding Source’ = False then ask for a Single Source.

If ‘Multifold Funding Source’ = True then ask for Sources Details (multifold funding source). Default value is FALSE

Executes Project

Indicates if there is execution of expenses of Invoice Basic Service for Project with External Financing. Default value is False.

Currency

Code of Currency. Only one Currency can be linked.

Exchange Rate

Will show the latest active Exchange Rate Value for the selected Currency which is linked to Expenditures, users can change the Rate

Total Amount (Domestic)

The system automatically calculates the value Total Amount Domestic. Total Domestic" =  "Total Domestic Amount" - "Amount Domestic Deduction". The value must be greater than zero.

Total Amount (Foreign)

Total Amount When Currency is not Domestic. Default is Zero.

Amount Domestic Deduction

Amount Domestic value of deduction. Value default = 0

Amount Foreign Deduction

Amount Foreign value of deduction. Value default = 0

Total Domestic

The system automatically calculates the value Total Amount Domestic

Total Foreign

The system automatically calculates the value Total Amount Foreign

Vendor

Unique code that identifies the Vendor beneficiary. Only one Vendor Beneficiary can be linked.

Treasury Bank Account

Automatically load the list of values of the classifier categories of expenditure of the attribute "Treasury Bank Account" 

Payment Mode

Default value will be populated automatically from the selected vendor information if defined, if not defined in the vendor then default will populated be as defined in the Expenditures Parameter

Created By

Unique identification of user. Populated automatically by the system.

Created Date

Default current system date and time. Populated automatically by the system at creation time of the record.

Approved By

Populated automatically by the system, when the document is approved.

Approved Date

Date in which the Basic Services Voucher document turns to ‘Approved’ Status. Default current system date and time.

Language

Country Specific language

Description

Description of Voucher, describes the basic service to pay. Manually entered by the user.