v7 FreeBalance Help

Fields

Descriptions

Id

Unique ID that identifies a Disbursement Request Voucher.

Workflow Status

This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.

Fiscal Year

Fiscal Year of the Disbursement Request Voucher.

Fiscal Period

Fiscal Period of the voucher, Default current period

Institution

Unique identifier. Manually entered by the user. Or automatically assigned by the system according to parameter ‘Automatic Institution Unit ID’.

Project External Financing

Unique identifier that identifies a Project with external financing.

Agreement Project

Unique identifier that identifies an Agreement of project.

Disbursement Type

Unique identifier of Disbursement Type for Project with External Financing associated with Disbursement Request Voucher. Only one Disbursement Type can be linked.

Disbursement Request Voucher Date

Default current system date and time. Populated automatically by the system at creation time of the record.

Language

Country specific language

Disbursement Request Voucher Name

Voucher description, describes the Disbursement Request.

Date

By default, is Null, but can be manually entered by the user

Reference Number

Reference Number. Manually entered by the user.

Disbursement Request Date

Date and time Request of disbursement. Manually entered by the user

Item Code Financial Organism

System will automatically display the Elements to definition in the attribute “Item code financial organism” the entity Agreement Project

Is First Disbursement

Manually entered by the user. Value default False

Is Forwarded

Indicates the forwarded. Manually entered by the user. if True, was forwarded to higher level.

Is Submitted

Indicates the submitted. Manually entered by the user If True, was submitted to higher level.

Is Received ORG

Indicates the received by ORG. Manually entered by the user. If True, was received by ORG to higher level.

Received Date ORG

Date and time of received by ORG to higher level. Automatically populated by the system in time of received by ORG, but the user can modified.

Submitted Date

Date and time of Submitted. Automatically populated by the system in time of submit, but the user can modified

Requested Date

Date and time of Requested.

Real Account

Real Monetary Account of Project with External Financing associated with Disbursement Request Voucher.

Scriptural Account

Scriptural Monetary Account of Project with External Financing associated with Disbursement Request Voucher.

Currency

Exchange Rate

Exchange rate, of the Agreement Currency

Total Amount Requested(Domestic)

Displays the “Total Domestic Amount Requested” of all Disbursement Expense Details “attribute Domestic Requested mount”.

Total Amount Requested(Foreign)

Displays the “Total Foreign Amount Requested” of all Disbursement Expense Details “attribute Foreign Requested Amount”.

Total Amount Submitted(Domestic)

Displays the “Total Domestic Amount Submitted” of all Disbursement Expense Details “attribute Domestic Submitted mount”

Total Amount Submitted(Foreign)

Field Calculated/Updated, Display Only” displays the “Total Foreign Amount Submitted” of all Disbursement Expense Details“ attribute Foreign Submitted Amount”

Total Amount Disbursed(Domestic)

Field Calculated/Updated, Display Only” displays the “Total Domestic Amount Disbursed” of all Disbursement Expense Details “attribute  Domestic Disbursed Amount”

Total Amount Disbursed(Foreign)

“Field Calculated/Updated, Display Only” displays the “Total Foreign Amount Disbursed” of all Disbursement Expense Details “attribute  Foreign Disbursed Amount”

Beneficiary

Beneficiary Name associated with Disbursement Request Voucher.

Financial Institution Intermediary Name

Intermediary Financial Institution Name associated with Disbursement Request Voucher.

Financial Institution Depository Name

Depositary Financial Institution Name associated with Disbursement Request Voucher.

Created By

User who created the Disbursement Request Voucher. Populated automatically by the system.

Creation Date

Date and time of creation the Disbursement Request Voucher. Default current system date and time.

Approved By

User who approved the Disbursement Request Voucher. Populated automatically by the system, when the document is approved.

Approved Date

Date and time in which the Disbursement Request Voucher document turns to ‘Approved’ Status. Default current system date and time.