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Automatic Cost Items

Wed, 2015-08-19 07:26 — asen

Overview

When an employee's pay is calculated, all cost items and/or allowances must be determined before finalizing the earnings. Some cost items are added manually, while other cost items are standardized and accumulate automatically. Automatic Cost Items are those identified with an assignment to apply for every pay period covering the assignment. This function lists all the necessary details of a cost item and allows the user to search, create, modify and delete a cost item. Any required additional information can be included by the Attachments section at the bottom of the screen.

Navigation

Payroll Management ► Employee Payroll Settings ► Automatic Cost Items

Automatic Cost Item screen Fields & Tab

Field

Description

Employee

 Employee unique identification code, selected using the look-up button.

Employee Assignment

 Employee Assignment unique identification code, selected using the look-up button. 

Cost Item

 Cost Item code, selected using the look-up button.

Start Date

  Start date of the automatic cost item.

End Date

 End date of the automatic cost item.

Tax Exemption CodeAllows to select Tax Exemption code from the drop down list.

Is For Previous Earning Period

 Period Indicates if the Automatic Cost Item is for the previous earning period.

Number of Hours Or Days

 Number of Hours or Days associated with the Cost Item.

Maximum Per Pay

 Maximum amount per pay.

Monthly Maximum Amount

 Maximum allowed per month.

Annual Maximum Amount

 Annual maximum allowed.

Debit Coding Block

 Debit Financial Coding Block.  This entry is optional. If not entered, the default code is used from Cost Items or Automatic Cost Items.  If there is no Cost Item coding, the Debit Financial Coding Block is from Employee Assignment.

Credit Coding Block

 Credit Financial Coding Block.  This entry is optional. If not entered, the default code is used from Cost Items or Automatic Cost Items.  If there is no Cost Items coding, the Credit Financial Coding Block is from Employee Assignment.

Explanation

 Detailed description of the Automatic Cost Item.

Attachment Tab

 It allows attaching files that the Institution may consider relevant for supporting the Automatic Cost Item. Each file may have a Title, Description, Date, User, and document Language.