v7 FreeBalance Help

Fields

Descriptions

Serial Number

This is Auto-generated payment item serial number. Starts at 1 for every new Expense Voucher.

Payment Due Date

Default date as per Payment Terms defined in the Expense Voucher (EV) header. Users can change payment due date. This is a mandatory field.

Payment Amount (Domestic)

Default as created by the system based on payment terms specified in the EV header. Users can change their value. 

Payment Amount (Foreign)

Default as created by the system based on payment terms specified in the EV header. Users can change their value.

Paid

Indicate if the payment has been paid.

Refund

Indicate if the Payment Detail was refunded.

Is Deduction Retention

Indicate Deduction Retention if payment is associated with a Deduction that is enabled for Payments.

Interest Rate

The interest rate that will be applied if the payment exceeds the due date.

Interest Date

The date when the system will start calculating interest on the payment.

Is Interest On Original Value

If True, the interest will be calculated against the original invoice value, if False, it will be calculated against the due payment value.

 Interest Amount (Domestic)

Updated by the system after the payment is released to show the Domestic interest amount if any.

Interest Amount (Foreign)

Updated by the system after the payment is released to show the Foreign interest amount if any.

Discount Rate

The discount rate that will be applied if the payment is released before the due date.

Discount Date

The date when the system will start calculating the discount on the payment.

Is Discount On Original Value

If True, the discount will be calculated against the original invoice value, if False, it will be calculated against the due payment value.

Discount Amount (Domestic)

Updated by the system after the payment is released to show the Domestic interest amount if any.

Discount Amount (Foreign)

Updated by the system after the payment is released to show the Foreign interest amount if any.

Is Suspended Payment

To indicate if the payment has been suspended through the ‘Payment Suspension’ Process. Suspended Payments will not be processed within the Payment function and cannot be released. Extracted Payments cannot be suspended.  Default is False

Net Payment Amount (Foreign)

This is calculated, display the only field to show the Net Domestic payment (cheque) amount. Domestic Payment Amount + Interest Amount – Discount Amount.

Net Payment Amount (Domestic)

This is calculated, display the only field to show the Net Foreign payment (cheque) amount. Foreign Payment Amount + Interest Foreign Amount – Discount Foreign Amount.

Is Extracted Payment

Display the only field to indicate if the payment has been extracted into a draft payment or released. Default=No.

Payment Method

Updated automatically if defined within the vendor information, otherwise, a default will be as defined in the Expenditures Parameters.

Cheque Series

Display the only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user.

Cheque Number

Display only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user.

Cheque Date

Display only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user.

Handling Indicator

Allows users to define their own indicators for the payment.

Language

Users can select the language for payment details tab. 

Stub Details

User-defined stub details that will be printed on the cheque stub. 

Suspension Reason

The particular scenario for which the payment detail of an expense voucher is suspended

Resume suspension reason

Activating the suspension reason again is resume suspension reason

Journal Voucher

Redistribute costs from one or more accounts to several other accounts. Correct posting errors and record and track general ledger-related transactions posted into the system