v7 FreeBalance Help

Fields

Descriptions

Serial Number

Unique code that identifies the Travel Expenses Details. Automatically generated by the system

Institution

System will automatically display the Institution attribute

Language

Country specific language

Description

Describe travel expenses Details.

Vendor

Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.

Travel Expense Category

System will automatically display the Travel Expense Category

Coding Block

Show, only the object of expenses that belongs to the field Item Code Expenditure Group that correspond to the Travel Expense Category selected.

Currency

System will automatically display the Currency, based on the attribute: Travel Category ID

Exchange Rate

Will show the latest active exchange rate for the selected currency which is linked to the Expenditures

Foreign Amount

If the attribute “Currency” is Domestic, this value has zero

Else the value must be equal to the amount the attribute “Expenses cost” based on the attribute: "Travel Category ID" selected.

Domestic Amount

If the attribute “Currency” is Domestic, then the value must be equal to the amount the attribute “Expenses cost” based on the attribute: Travel “Category ID" selected.

Quantity

Quantity which applies to one kind of travel expenses.

Total Foreign Amount

The system automatically calculates the value Total Amount Foreign

Total Domestic Amount

The system automatically calculates the value Total Amount Domestic

Deduction Foreign Amount

Amount Foreign value of deduction Value default = 0 or the sum of the attribute “Amount Foreign" all the details of the entity "Deduction details" automatically recorded by the system Attribute read only

Deduction Domestic Amount

Amount Domestic value of deduction. Value default = 0 or the sum of the attribute "Amount Domestic" all the details of the entity "Deduction details"
automatically recorded by the system. Attribute read only

Total Net Foreign Amount

Calculated field Display only to show actual Foreign amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions

Total Net Domestic Amount

Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions

Is Reversed

“Read Only Field” will be updated automatically by the system for the process

Is Refund

“Read Only Field” will be updated automatically by the system for the process

Is Correction

“Read Only Field” will be updated automatically by the system for the process

Number Of Document Expense

No. Document of execution of expense. Automatically assigned by the system. When the document is "approved"