v7 FreeBalance Help

Field

Description

Id

The Voucher unique ID, can be either system generated or manual based on Appropriation parameters, if system generated then each voucher type will have different serial. If defined as Auto-generated, the system will read the next serial number from the Serial Numbers entity.

Workflow Status

Depending on the Workflow Configuration Setting for this Entity the basic Stages are:

‘Created’, ‘Approval Requested’, 'PreApproved',‘Approved’, 'Verifed', 'Cancelled'. 'Ratified' 'Redistributed' .The Default value is‘Created’.

Fiscal Year

The system will default to current fiscal period and fiscal year.

Fiscal Period

The system will default to current fiscal period and fiscal year.

Voucher Date

The system show the default current system date.

Budget Allocation Planning Type

This is a Combo Box to select the Budget Control Allocation Type from the BC Types list.System must populate the information automatically.

Voucher Type

Indicates the different BAP Types that could be created and the respective workflow configurations.

Period Quota

Fiscal Period related with parameter or Null.

Budget Office

This is the Budget Office Code for which the Voucher is prepared.

Posting Status

This field is a 'Display Only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved).

Temp #

Serial Number generated by the system when the voucher is Temp Saved.

Not Posted Reason

The user will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved.

Language

Country specific language used.

Description

Short description on the voucher.

Currency

It allows the user to select the Voucher Currency. Default is Domestic Currency.

Exchange Rate

Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations  parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic).

Agreement Number

This is a text field. Can be alphanumeric.

Agreement Date

This is a generic date field.

Obligation Requested Amount (Domestic)

Display field shows the Total Domestic Obligation amount of all line item. Default is Zero.

Obligation Requested Amount (Foreign)

Display field shows the Total Foreign Obligation amount of all line item. Default is Zero.

YTD Actual Requested Amount (Domestic)

Display field shows the Domestic Requested amount of all line item. Default is Zero Summarized consolidated.

YTD Actual Requested Amount (Foreign)

Display field shows the Foreing Requested amount of all line item. Default is Zero Summarized consolidated.

Consolidated

Value “True” indicates that the BAP Voucher is consolidated in another BAP (in superior level), “False” is not consolidated. Default is  “False”.

Created By

The user who creted the voucher as per the system records.

Created On

The system generated time to state the time of the document creation.

Approved By

The user approver.

Approved On

The date of approval.

Obligation Distributed Amount (Domestic)

Display field shows the Total Domestic Obligation amount of all line item. Default is Zero

Obligation Distributed Amount (Foreign)

Display field shows the Total Foreign Obligation amount of all line item. Default is Zero

YTD Actual Distributed Amount (Domestic)

Display field shows the Domestic Requested amount of all line item. Default is Zero Summarized consolidated

YTD Actual Distributed Amount (Foreign)

Display field shows the Foreing Requested amount of all line item. Default is Zero Summarized consolidated